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PARADISE GENEALOGICAL SOCIETY
Bylaws & Standing Rules
Go to Standing Rules, end of page, or
continue with Bylaws.
Revisions:
Standing Rules "Executive Board" added "Item 3" and "Item 4" and
"Membership" fee increases approved at General Meeting 11/11/2004
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BYLAWS
OF
THE PARADISE GENEALOGICAL SOCIETY, INC.
PARADISE, BUTTE COUNTY, CALIFORNIA
Adopted: September 9, 1999
Article IV, Section 3, months changed and restricton added and changed
to new Article V, Section 5, remaining Sections in IV and V renumbered:
Adopted August 8, 2002.
ARTICLE I - NAME & STATUS
The name of this organization shall be the PARADISE GENEALOGICAL
SOCIETY, a family history and non-profit organization, and at all times
operate as a tax exempt organization under section 501(c) (3) of the
Internal Revenue Code of 1954 and any corresponding sections of future
Revenue Codes of the United States. The fiscal year shall be January 1
through December 31.
ARTICLE II - PURPOSE
Section 1. The purpose of the Paradise Genealogical Society is to (1)
provide an organization for the benefit of all persons
interested in genealogy, (2) maintain a genealogical
library, (3) collect and preserve public records, (4) teach
the principles and methods of genealogical research, and (5)
publish local vital records and history.
ARTICLE III - MEMBERSHIP
Section 1. Membership is open to individuals or institutions who
support the purpose of this Society and pay dues. Members
are entitled to library check-out privileges subject to the
policies as specified in the Policy and Procedure Manual,
receive copies of periodicals as specified in the Standing
Rules, hold office, vote and serve on committees.
Section 2. Membership classifications and annual dues are as specified
in the Standing Rules of the Society. Change of dues may be
voted on at anytime during the year and become effective at
the beginning of the next fiscal year.
Section 3. The Executive Board may confer Honorary Memberships as
defined in the Standing Rules of the Society.
Section 4. Memberships shall be accepted at any time during the year
and become effective immediately. Members shall be notified
of their renewal dates and if payment is not received within
two (2) months, they shall be suspended from membership.
Section 5. No members of this Society shall represent themselves as an
agent of the Society unless authorized to do so by the
Executive Board.
ARTICLE IV - OFFICERS & ELECTIONS
Section 1. The officers of the Society shall be a President, a First
Vice-President, a Second Vice President, a Library Director,
a Recording Secretary, a Corresponding Secretary, a
Treasurer, and four Directors.
These officers shall perform the duties prescribed by these
bylaws, the Policy and Procedure Manual and by the
parliamentary authority adopted by the Society.
Section 2. The officers shall serve for one year and may not hold more
than one office. Their term of office shall begin at the
close of the annual meeting at which they are elected.
Section 3. Election of new officers shall take place at the annual
meeting. Additional nominations from the floor shall be
accepted and if there is more than one nominee for any
office, a ballot vote for that office shall be taken. If
only one nominee, a majority show of hands shall be
accepted.
Section 4. Vacancies in office, including the President, shall be
filled by the Executive Board. Appointments shall stand
until the next election of officers.
ARTICLE V - EXECUTIVE BOARD
Section 1. The elective officers of the society shall constitute the
Executive Board, to govern the overall affairs of the
Society as directed by these bylaws; to act as trustee, and
have custody of all real and personal property; shall cause
audits to be made of the receipts, disbursements, assets and
liabilities annually; and cause a financial report for each
fiscal year to be submitted to the membership.
The Executive Board is authorized to purchase items and
equipment not included in the budget if compatible with the
financial conditions of the Society. Any major purchases,
as defined in the Standing Rules, shall be presented to the
membership for approval.
Section 2. The Executive Board shall meet once a month to conduct the
affairs of the Society, unless otherwise authorized by the
Board. Members are encouraged to attend the Board meetings
as guests. Special meetings may be called by the President,
or by written petition of two Board members.
Section 3. The Executive Board shall establish a fund for future major
repairs and replacements. The fund shall be invested in an
interest bearing account. Money shall be budgeted for the
account and be deposited as it becomes available. The
Executive Board shall be authorized to use money from this
fund for any emergency purchase involving the real property
of the Society without prior membership approval.
Section 4. The Executive Board shall adopt and maintain a Policy and
Procedure Manual for the benefit of the Society. This
manual shall include details of the duties, functions and
responsibilities of all officers and committees. A copy of
this manual shall be distributed to each officer, and
applicable sections shall be distributed to each committee
chairman.
Section 5. At the October Executive Board meeting, the Board shall
appoint a Nominating Committee of at least 3 members which
shall present a slate of officers at the December regular
meeting. Only one member may be from the Executive Board.
Section 6. The Executive Board shall approve minutes of the regular
meeting and the Secretary shall post an approved copy in the
Library.
Section 7. Following the January annual meeting, outgoing officers
shall meet with and turn over to their successors all
property belonging to their office with a report on
projected plans.
Section 8. At any meeting of the Executive Board, six officers present
shall constitute a quorum.
Section 9. The Society shall not, as a substantial part of its
activities, carry on propaganda, nor otherwise attempt to
influence legislation and shall not participate in nor
intervene in any political campaign on behalf of any
candidate for office including the publishing or
distributing of statements.
ARTICLE VI - MEETINGS
Section 1. The regular meetings of the Society shall be held once a
month as specified in the Standing Rules unless otherwise
authorized by the Executive Board.
The regular meetings shall be open to anyone interested in
the purpose of the Society. Time shall be set aside for a
report from the Executive Board on business conducted since
the last regular meeting.
a. Members and the general public shall be notified of
meeting dates, times, and places.
Section 2. The regular meeting in January shall be the annual meeting
and installation of new officers. The outgoing Treasurer
shall present the budget for the fiscal year for vote of
approval by the membership.
Section 3. Fifteen (15) members present shall constitute a quorum for
conducting business at a regular, special, or annual
meeting.
Section 4. Special meetings may be called by the Executive Board, the
President, or by petition of ten (10) members. All members
to be notified by announcement at the regular meeting, by
newsletter, local paper, and/or telephone committee.
ARTICLE VII - COMMITTEES & APPOINTMENTS
Section 1. The following Standing Committee chairmen shall be appointed
by the President with approval of the Executive Board:
a. Budget/Finance f. Library Equipment
b. Building/Grounds g. Nuggets Editor
c. Gifts/Grants h. Publications
d. Goldmine Editor i. Research
e. Internet/Web Site
Section 2. The President shall appoint a Parliamentarian to serve as an
advisor on parliamentary procedure and Chairman of the Rules
Committee.
Section 3. Other committees, standing or special, shall be created by
the President to carry on the activities of the Society.
Section 4. Each chairman may appoint committee members to fulfill the
function of the committee as specified in the Policy and
Procedure Manual.
Section 5. The President shall be ex officio member of all committees
except the Nominating Committee.
ARTICLE VIII - AMENDMENTS
Section 1. Bylaw amendments may be proposed at any time during the year
by the Rules Committee, Executive Board, or by written
petition of ten members.
Section 2. The Bylaws may be amended at any meeting of the Society by a
two thirds (2/3) vote of the members present and voting,
provided the amendment has been submitted to the membership
in writing either thirty (30) days in advance or at the
previous regular meeting.
ARTICLE IX - ASSETS
Section 1. Personal and real property shall be as defined in the
Statutes of the State of California.
Section 2. The Executive Board shall arrange for an annual inventory to
be made of all personal and real property, assigning
valuations based on standard methods of depreciation.
Section 3. Adequate liability and hazard insurance shall be carried on
all personal and real property.
ARTICLE X - DISSOLUTION
The Society does not contemplate any distribution of profits or
dividends to the members. No part of the net earnings, or assets of the
Society on dissolution, or otherwise, shall be for the benefit of any
individual member, or officers. All assets owned by the society shall
be irrevocably used for charitable purposes. On liquidation or
dissolution, all assets remaining after paying all debts and
obligations, shall be distributed and given over to a non-profit fund,
foundation, or association organized and operated for charitable
purposes which has established a tax exempt status under Section 501(c)
(3) of the United States Revenue Code. If the Society holds any assets
in trust at the time of dissolution, such assets shall be disposed of in
such manner as may be directed by decree of the Superior Court of the
county in which the Society has its principal office.
ARTICLE XI - PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert's Rules of
Order, Newly Revised, shall govern the Society in all cases in which
they are applicable and in which they are not inconsistent with these
bylaws and any special rules of order the Society may adopt.
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Go to Bylaws, to end of page, or
continue with Standing Rules
~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
STANDING RULES
OF
THE PARADISE GENEALOGICAL SOCIETY
Adopted: October 8, 1999 and amended
June 10, 1999, July 13, 2000, December 14, 2000, and November 11, 2004
GENERAL
~~~~~~~
1. These Standing Rules constitute the operating procedures of the
Society. In no instance shall they supersede or override any
provisions of the bylaws of the Society. Any Standing Rule maybe
suspended for any specified period by a majority vote at any
regular or special membership meeting or at a meeting of the
Executive Board.
2. A Standing Rule can be modified, added or deleted by a vote of the
members present at any regular meeting or by a majority vote of the
members present if notice of the proposed action was given at a
previous meeting or in the newsletter.
3. A copy of these rules shall be available at the Library in the
Ready Reference File. If a rule is under suspension, it shall be
so noted on this copy.
4. A list of standing and special committee chairmen shall be kept at
the Library in the Ready Reference File.
EXECUTIVE BOARD
~~~~~~~~~~~~~~~
1. Any item not included in the approved budget that will cost the
Society more than $500 shall be considered as a major purchase
which must be submitted to the membership for approval.
2. The Executive Board may confer the following honorary memberships:
Honorary - A one year membership to deserving non-members who have
given their time and talent for the betterment of the Society. An
honoree shall have full membership privileges, except may not vote
or hold office.
Honorary Life - A lifetime membership to deserving members who have
given their time and talent over an extended period for the
betterment of the Society. An honoree shall have full membership
privileges for life and pay no dues.
3. When necessary to resolve an issue between meetings, the president may
call for a vote of the Board by telephone or e-mail. Only if the vote is
a simple majority may action be taken.
Record of such written or verbal consent shall be filed with the minutes
of the proceedings of the Board and must be ratified by the Board at the
next meeting.
4. The president may call an emergency meeting when deemed necessay. All
Board members shall be notified by telephone or e-mail.
Record of such action(s) taken shall be filed with the minutes of the
proceedings of the Board and must be ratified by the Board at the next
meeting.
MEETINGS
~~~~~~~~
1. Regular meetings shall be held on the second Thursday of each month
at the Paradise Ridge Senior Center. Afternoon meetings shall be
held from 3 to 5 p.m. during the months of November through March.
Evening meetings shall be held from 7 to 9 p.m. during the months
of April through October.
MEMBERSHIPS
~~~~~~~~~~~
1. The following membership classifications have been established:
Individual
~~~~~~~~~~
Open to any person interested in genealogical, historical and
biographical research.
Institutions
~~~~~~~~~~~~
Open to institutions such as libraries, historical societies,
and genealogical societies. Each institution may appoint one
individual as delegate, with voting rights to represent them at
meetings and to receive one copy of periodical publications.
Family
~~~~~~
Open to two or more individuals residing at the same address.
Only one copy of the periodical publications shall be sent to
the address, but each member shall have full voting and office
holding rights.
Student
~~~~~~~
Open to students up to age 20.
Gold Miner/Gold Miner Plus
~~~~~~~~~~~~~~~~~~~~~~~~~~
Open to individuals or families who desire to show additional
support for the Society through the payment of higher dues.
Life
~~~~
An individual age 50 years or over who desires to show
additional support for the Society by a substantial one time
dues payment. The spouse of a Life Member may be added at
anytime by paying an additional $100.
2. Annual dues for each classification are as follows:
Student - $15 Gold Miner - $50
Individual/Institutions - $30 Gold Miner Plus - $75
Family - $35 Life - $350
PERIODICALS
~~~~~~~~~~~
1. The Society newsletter, "Nuggets From Paradise", shall be published
and distributed to the membership monthly.
2. The Society journal, "Genealogical Goldmine", shall be published,
primarily covering Butte County, shall be published annually. The
issue shall be distributed to the membership each fall. (Revised July
13, 2000).
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For additional information a reference copy of the Society
"Policy and Procedure Manual" is on file at the Society Library.
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